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Outlook Options and Features

Default message format

Outlook 2007: Tools-> Options…-> tab Mail Format
Outlook 2010: File-> section Options-> section Mail-> group Compose messages…

Signatures (define)

Outlook 2007: Tools-> Options…-> tab Mail Format-> button Signatures…
Outlook 2010: File-> section Options-> section Mail-> button Signatures…

Mark as Read behavior

Outlook 2007: Tools-> Options…-> tab Other-> button Reading Pane…
Outlook 2010: File-> section Options-> section Advanced-> button Reading Pane…

Print Options

Outlook 2007: File-> Page Setup/Print… (main Outlook window)
Outlook 2007: Office Logo-> Print (opened item)
Outlook 2010: File-> Print

Advanced Find

Outlook 2007: Tools-> Instant Search-> Advanced Find…
Outlook 2010: Click in the Instant Search field-> the Search tab appears-> Search Tools-> Advanced Find

Startup Folder

Outlook 2007: Tools-> Options…-> tab Other-> button Advanced Options…-> Startup in this folder
Outlook 2010: File-> section Options-> section Advanced-> option group: Outlook start and exit-> Start Outlook in this folder

Tracking Options

Outlook 2007: Tools-> Options…-> tab Preferences-> button E-mail Options…-> button Tracking Options
Outlook 2010: File-> section Options-> section Mail-> option group: Tracking

Macros

Outlook 2007: Tools-> Macro-> Macros…
Outlook 2010: tab Developer-> section Code-> button Macros

International Options
(encoding)

Outlook 2007: Tools-> Options…-> tab Mail Format-> button International Options…
Outlook 2010: File-> section Options-> section Advanced-> option group: International Options…

Mail Account Settings
(add/remove/edit account)

Outlook 2007: Tools-> Account Settings…-> tab tab E-mail
Outlook 2010: File-> section Info-> button Account Settings-> Account Settings…-> tab E-mail

Mailbox Cleanup

Outlook 2007: Tools-> Mailbox Cleanup
Outlook 2010: File-> section Info-> button Cleanup Tools-> Mailbox Cleanup…

AutoArchive

Outlook 2007: Tools-> Options-> tab Other-> button AutoArchive…
Outlook 2010: File-> section Options-> section Advanced-> button AutoArchive Settings…

Archive

Outlook 2007: File-> Archive…
Outlook 2010: File-> section Info-> button Mailbox Cleanup-> Archive…

Empty Deleted Items
(upon exit)

Outlook 2007: Tools-> Options…-> tab Other-> option: Empty Deleted Items folder upon exiting
Outlook 2010: File-> section Options-> section Advanced-> option group: Outlook start and exit-> Empty Deleted Items folders when exiting Outlook

Field Chooser

Outlook 2007: Right click a column-> Field Chooser (single line layout)
Outlook 2007: Right click a column-> Custom…-> Fields… (multi line layout)
Outlook 2010: Right click a column-> Field Chooser (single line layout)
Outlook 2010: Right click a column-> View Settings…-> Columns…
(multi line layout)

AutoPreview

Outlook 2007: View-> AutoPreview
Outlook 2010: tab View-> button Change View-> Preview
(this view has the Reading Pane turned off by default)

Organize

Outlook 2007: Tools-> Organize…
Outlook 2010: tab View-> button View Settings-> button Conditional Formatting

Define Views

Outlook 2007: View-> Current View-> Define Views…
Outlook 2010: tab View-> button Change View-> Manage Views…

Reading Pane
(enable/disable, position right/bottom)

Outlook 2007: View-> Reading Pane-> …
Outlook 2010: tab View-> Reading Pane-> …

Out of Office Assistant

Outlook 2007: Tools-> Out of Office Assistant
Outlook 2010: File-> section Info-> button Automatic Replies

Delegates

Outlook 2007: Tools-> Options…-> tab Delegates
Outlook 2010: File-> button Account Settings-> Delegate Access

Recover Deleted Items

Outlook 2007: Tools-> Recover Deleted Items…
Outlook 2010: tab Folder-> section Cleanup-> button Recover Deleted Items

Add secondary mailbox

Outlook 2007: Tools-> Account Settings…-> tab E-mail-> select your Exchange account-> button Change…-> button More Settings…-> tab Advanced-> button Add…
Outlook 2010: File-> section Info-> button Account Settings-> Account Settings…-> tab E-mail-> select your Exchange account-> button Change…-> button More Settings…-> tab Advanced-> button Add…

Open Folder from Other User

Outlook 2007: File-> Open-> Other User’s Folder…
Outlook 2010: File-> section Open-> button Other User’s Folder

Send/Receive Settings

Outlook 2007: Tools-> Options…-> tab Mail Setup-> button Send/Receive…
Outlook 2010: File-> section Options-> section Advanced-> button Send/Receive…

New Email Alerts

Outlook 2007: Tools-> Options-> tab Preferences-> button E-mail Options…-> button Advanced E-mail Options…-> option group: When new items arrive in my Inbox
Outlook 2010: File->  section Options-> section Mail-> option group: Message arrival

Rules and Alerts

Outlook 2007: Tools-> Rules and Alerts…
Outlook 2010: tab Home-> section Move-> button Rules-> Manage Rules & Alerts…

Change message format;
HTML/Plain Text/Rich Text

Outlook 2007: Ribbon-> tab Options
Outlook 2010: Ribbon-> tab Format Text

From and BCC field
(enable/disable)

Outlook 2007: Ribbon-> tab Options
Outlook 2010: Ribbon-> tab Options

Resize picture attachments

Outlook 2007: tab Message-> section Include-> button Attach File…-> after attaching: expand icon on Include
Outlook 2010: File-> section Info

Message Options (composing)

Outlook 2007: tab Options-> section More Options-> expand icon
Outlook 2010: tab Options-> section More Options-> expand icon

Message Options (reading)
(message header)

Outlook 2007: tab Message-> section Options-> expand icon
Outlook 2010: File-> Properties

Save Attachments (all)

Outlook 2007: File-> Save Attachments
Outlook 2010:
File-> Save Attachments

New message with stationery
(start from main Outlook window)

Outlook 2007: Actions-> New Mail Message Using-> More Stationery…
Outlook 2010: tab Home-> section New-> button New Items-> E-mail Message Using-> More Stationery…

Signatures (insert)

Outlook 2007: tab Message-> button Signature
Outlook 2010: tab Message-> button Signature

Do not AutoArchive

Outlook 2007: File-> Properties
Outlook 2010: File-> Properties
(or press ALT+ENTER for the old dialog)

 

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